how to create archive folder in outlook 2016

How to Create an Archive Folder in Outlook 2016

When your inbox becomes cluttered with old emails, calendars, and other mailbox items, it can be challenging to find specific information quickly. Archiving these items helps free up space in your MS Outlook mailbox and keeps your inbox organized. In this article, we will discuss the methods to archive data in Outlook 2016 and later versions.

Method 1: Move Items Manually

You can manually move your emails and other mailbox data from your Inbox or another folder to the Archive folder. To do this:

* Select the messages you want to archive by pressing Ctrl + A, or select individual items using Ctrl + Click.

* Right-click on the selected items and choose 'Move' > 'Archive.'

* You will see a prompt asking where you want to move the items. Choose the 'Archive Folder' option.

* You can also select the date range of the emails you want to archive.

Method 2: Archive Items Directly

Another way to archive your mailbox data is by using the built-in feature in Outlook 2016. To do this:

* Go to the File menu > Options > Advanced > AutoArchive.

* Enable the auto-archive feature and choose how often you want older items to be moved to the archive folder.

* You can also specify a date range for archiving.

Additional Methods

In addition to these methods, there are other ways to move your mailbox data items via manual methods provided by Outlook:

* Move files directly to the Archive folder.

* Manually move old email messages and other items from an existing folder to the archive folder.

Using the Auto-Archive Feature

The auto-archive feature is a convenient way to move older items after a specific period. You can enable this feature in the Advanced settings of your Outlook account:

* Go to the File menu > Options > Advanced.

* Under the 'AutoArchive' section, check the box next to 'Enable AutoArchive.'

* Choose how often you want older items to be moved to the archive folder.

Troubleshooting

If you encounter issues with archiving your mailbox data, you can try using a third-party tool like Kernel for Outlook PST Recovery to repair and recover data from corrupt archive PST files. This tool is designed to help you recover data from damaged or corrupted PST files, which can occur due to various reasons such as file corruption, disk errors, or software conflicts.

In conclusion, archiving your mailbox data in Outlook 2016 helps keep your inbox organized and free up space on your computer. You can manually move items to the archive folder, use the auto-archive feature, or try a third-party tool for data recovery. By following these methods, you can ensure that your important emails and other mailbox items are safely stored in the Archive folder.

How to create archive folder in outlook 2016